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Operations Assistant/Legal Billing Specialist (OA/LBS) [Full-Time]

Jacobs & Schlesinger LLP- San Diego, CA 92101
$15 - $18 an hour (based on experience)
Application due: May 28, 2019, by 11:59 pm
Application Due

May 28, 2019, by 11:59 pm

Apply now

About Jacobs & Schlesinger LLP

Jacobs & Schlesinger LLP is a boutique law firm specializing in immigration and nationality law and appellate litigation including civil, criminal, and immigration appeals, located in downtown San Diego. We have won multiple awards for our public service work, dedication to pro bono, and advocacy for social justice and immigrant rights.

We offer services in all areas of immigration and nationality law including naturalization, family-based immigration, employment-based immigration, temporary visas and extensions, court cases, deportation defense, asylum and temporary protection, visa applications through the U.S. embassies and consulates abroad, petitions under the Violence Against Women Act, and other categories of immigrant and non-immigrant visas. We have particular expertise in the overlap between criminal and immigration laws and frequently assist our clients and their criminal defense attorneys with crafting plea deals to avoid negative immigration consequences.

We serve clients of all nationalities and are dedicated to the principles of non-discrimination and equal access to justice. If you share our passion for social justice, we encourage you to apply!

Job Type: Full-time

Department: Operations

Reports to: Operations Manager

Schedule: M-F: 8:00am-4:30pm

Probationary Period: 45 days

Full-Time Benefits include:

  • Health Insurance
  • Dental, Health, Vision, & Life Insurance
  • 401(k) with employer match
  • 10 paid holidays per annum
  • 120 hours of Paid Time Off per annum
  • Annual discretionary profit-sharing bonuses

Job Duties:

  • Draft, distribute, follow-up on, and execute fee and billing agreements;
  • Serve as primary client liaison regarding billing matters;
  • Receive and record client payments;
  • Administer automatic monthly billing arrangements;
  • Verify the validity of account discrepancies by obtaining and investigating information from the legal and operations staff, and clients;
  • Follow-up on past due accounts;
  • Issue collections referrals;
  • Assist other finance areas such as accounts payable;
  • Research and negotiate chargeback claims;
  • Prepare regular & on-demand reports for managers and partners related to client retention and accounts receivable;
  • Work with the Operations Manager to develop policy and procedure related to legal billing;
  • Serve as primary back-up for firm reception;
  • Assist the Operations Manager and firm partners with other duties as requested.

Qualifications:

  • Fluent in Spanish
  • High School Diploma or equivalent.
  • Strong interest in Social Justice.
  • Ability to work independently, meet deadlines, initiate and manage projects, prioritize, and perform a wide variety of tasks with minimal supervision and maximum efficiency.
  • Motivation, enthusiasm, creativity, willingness to learn and positive team player approach a must.
  • Can-do attitude, ability to troubleshoot effectively and remain calm in stressful situations.
  • Strong verbal, written, and interpersonal communication skills.
  • Strong organizational skills and attention to detail.
  • Strong computer and technology experience.
  • Knowledge of office management systems and procedures.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Attention to detail and problem-solving skills.
  • Excellent written and verbal communication skills.
  • Proficiency with word processing and spreadsheet programs.
  • Comfort with computers.
  • Willingness to learn new systems.

Special Consideration to Candidates with:

  • B.A. or A.A.
  • College level accounting coursework
  • Two years or more experience in an accounts receivable/accounting position.

Physical Requirements:

  • Manual dexterity for operating a computer keyboard & mouse, printer, facsimile machine, and photocopier.
  • Ability to lift up to 25 pounds.
  • Ability to sit at a desk or conference table for extended periods of time within an office environment.
  • Ability to travel up to a half mile on a sidewalk.

Operations Department Responsibilities:

  • Business Accounting
  • Client Trust Accounting
  • Accounts Receivable/Collections
  • Accounts Payable/Vendor Management
  • Human Resources
  • Office Administration
  • Information Technology
  • Contract Management/Case Initiation

This Job Is:

  • A job for which military experienced candidates are encouraged to apply
  • A good first job for new college grads
Application Due

May 28, 2019, by 11:59 pm

Apply now